International Internship Agreement Template

International internship agreements are often required by employers outside the U.S. to comply with local employment regulations. These agreements formalize the internship arrangement between the student intern, and the host employer.

To support Duke students completing international internships, Duke University provides a standardized International Internship Agreement template. This resource explains the process and provides access to the template.

Common Documentation Requests by Employers

International employers frequently ask for:

• A letter from Duke confirming the student’s enrollment and good standing.
• A letter indicating Duke has no objection to the internship or confirming the student’s enrollment in a credit-bearing internship course.
• A signed internship agreement between the student, Duke, and the employer.

If an employer requests a letter or any document other than an internship agreement, the student should contact careeremployer@duke.edu . When emailing, please include:

• The type of document requested, including any specific information required
• Name and email address of the internship host representative
• Name of the internship host organization
• Address of the internship host organization

If the employer requests an internship agreement, follow the process below:

About the Duke International Internship Agreement Template

• Using this Duke template helps ensure compliance with university policies and speeds up review and approval.
• If an employer requests a signature or provides their own agreement form, provide them with the Duke template first to avoid delays.
• The student and internship host representative should review and complete the agreement together.
• The template is currently available in English, Spanish, French, and Portuguese. Additional translations may become available as needed.

Process for Agreement Review and Signature

1. Student & Internship Host Sign: The student and internship host representative carefully review and complete the agreement, then sign it.
2. Submit to Career Center: The student sends the signed agreement to careeremployer@duke.edu .
3. University Review: A Duke University representative reviews the agreement for completeness and compliance.
4. Duke Signature: Once approved, the agreement is signed by the Duke Career Center representative assigned as signatory for this agreement.
5. Return Copy: The Duke Career Center sends the fully executed agreement back to the student for their records.

Important Notes

• Agreement requests are reviewed on a case-by-case basis due to different employer and country requirements.
• Duke cannot guarantee fulfillment of all documentation or signature requests.
• Internship agreements that deviate from the provided template may take several weeks to months to complete. This includes translation requests.
• Encourage students to contact careeremployer@duke.edu as early as possible to allow sufficient time for processing.
• Using the Duke template significantly reduces processing time and helps ensure a smoother approval process.

Access the International Internship Agreement Template

Download the Duke International Internship Agreement template in your preferred language here:

Questions?

For assistance with international internship agreements, please contact the Duke Career Center at:
careeremployer@duke.edu