Part-Time Campus and Community Employers

Why Hire Duke Students? Hiring Duke students offers several key advantages:

  • Provide Support and Meaningful Experiences: By hiring students, you’re not only fulfilling your staffing needs but also contributing to Duke students’ support systems while helping them grow core competencies and transferrable skills.
  • Flexible Schedules: Whether you need part-time help during the academic year or interns over the summer, students are eager to gain real-world experience and contribute to your department and organization’s goals.
  • Access to Federal and Duke Work-Study Funding: For eligible positions, Duke students can use their Federal Work-Study (FWS) or Duke Work Study awards to help cover a portion of their wages, reducing the cost to your department and organization.

Duke Employers

Duke University departments hire students directly. Each pay period, student hours are submitted to payroll.

  • For Federal Work Study student participants, payroll will deduct 75% of the allocated earnings to be paid to the student from a Work Study WBS Element; the remaining 25% of the allocated earnings is deducted from the department’s cost center. All (100%) of the student’s earnings in excess of the allocation will be deducted from the department’s cost center.
  • For Duke Work Study student participants, payroll will deduct 50% of the allocated earnings to be paid to the student from a Duke Work Study cost center; the remaining 50% of the allocated earnings is deducted from the department’s cost center. All (100%) of the student’s earnings in excess of the allocation will be deducted from the department’s cost center.

Nonprofit Employers

Nonprofit agencies participate in work study programs administered by Duke University through collaboration with the Duke Office of Civic Engagement.

Community-Based Work Study

Duke provides a wide variety of community-based work-study opportunities for students interested in working with nonprofit organizations in Durham. These positions provide students with meaningful skill development and sustained employment and organizations with skilled labor at a minimal cost. Organizations hosting a community-based federal work-study position are reimbursed for 90% of the cost of the work-study student.

Submission and Hiring Process for Community-Based Work Study:

  1. Agencies should submit a request for approval to use work study by completing an online submission form. The JobX Tutorial must be reviewed an the online form completed prior to requesting access.
  2. If the request is approved, the agency will receive a “Work Study Agreement” form which they will need to complete, sign, and return to Duke University.
  3. Once the agreement is processed, the agency will request access to the JobX platform. Once access is granted, the agency will post their position within JobX. The agency will be able to select students to interview and complete a hire form all within the JobX platform.
  4. Interested students can apply for positions directly within JobX. Students must be eligible for Federal or Duke Work Study*
  5. Agency identifies a student to hire and submits the “hire” through JobX (agency emails studentemployment@duke.edu to advise that a “hire” has been initiated). The hire within JobX must be completed and on file prior to hiring a work-study student and, in order for the agency to receive the reimbursement form.
  6. Agency hires the student through the organization’s established pay routine and the student is paid by the organization for hours worked. After payment to the student, the agency will submit the reimbursement form with required documentation attached to studentemployment@duke.edu.

*IMPORTANT NOTE: Agencies may consider Duke Work Study even if the selected student does not qualify for federal work study. Please be aware that the university funds Duke Work Study and the reimbursement rate is 50% of student earnings. Federal work study is funded by the federal government and has a reimbursement rate of up to 90% of student earnings, depending on the position’s duties.

How To List a Job Opening:

Employers can post job openings using JobX- Duke’s #1 Source for Student Employment Opportunities

To ensure that your information is listed correctly, it is important that you review your opportunity after posting it. Please do not use abbreviations with which students might not be familiar or other information students may not know. The job description can be brief but should be appealing. We recommend using images and providing salary information in the description.

Additional Support & Resources:

Thank you!

Employment of students in your organization and department is greatly appreciated. You are providing many students with intentional opportunities to help them gain core competencies and skills that they will carry with them far past their time at Duke. You are allowing students to earn money for the work they do while also making a difference in their lives. We thank and appreciate you.

The Chapel is framed by golden leaves and blue and white banners along Chapel Drive during a crisp fall afternoon on West Campus.