Primary Purpose
Under general supervision, performs a variety of technical accounting duties involved in the preparation, review, and maintenance of financial and statistical records that may include accounts receivable, accounts payable, payroll, purchasing, and/or cashiering; and preparation of schedules, reconciliations, and journal entries relating thereto, and other duties as assigned.
Essential Functions
Work may include processing accounts payables, preparing bank deposits, recording deposits in Munis, maintaining general fiscal records and fund activity, maintaining related financial records and special accounts. The employee may also be responsible for providing office assistance for the Finance Department. Work involves data entry of accounting information, the receipt, verification, and recording of documents received from all departments within Craven County and outside entities such as vendors. Report preparation and correspondence, and various clerical duties such as maintaining and updating files and assisting with annual financial reporting is performed. Work assignments are completed in accordance with established procedures with unusual situations being referred to the supervisor for guidance. Work involves applying established fiscal procedures, principles of bookkeeping, and basic fund accounting. Work is characterized by use of accounting related documents and reports, invoices, general ledgers, tax forms and other related statements and fiscal forms. Work is performed under general supervision of the Assistant Finance Director, and is evaluated through conferences, accuracy and completeness of work, and by independent audit of financial records.
• Processes invoices, purchase orders, and other claims for payment for other departments as well as the Finance Department;
• Matches purchase orders and printed checks with invoices;
• Distributes checks to departments or processes to be mailed;
• Gathers, checks, and tabulates data used in the preparation of records and reports;
• Prepares journal entries for multiple departments;
• Makes receipts and deposits for funds received from a variety of schools or County agencies, and the mail; records revenue codes on each deposit;
• Maintains and reconciles a variety of ledgers, reports, and account records;
• Performs a variety of general clerical duties including typing, maintaining files and records, and processing mail per the State Retention Schedule;
• Assists customers, departments, and employees by providing fiscal information, explaining procedures, answering questions, and resolving problems or complaints;
• Maintains files, takes messages, and answers questions
• Prepares daily, monthly, quarterly, or annual reports of a fiscal or accounting nature, as directed;
• Routinely uses Microsoft Excel to track and maintain financial data;
• Provides technical information and instruction to departmental personnel regarding procedures and methods involved in processing transactions;
• Collects payments over the counter and by mail;
• Maintains and balances assigned cash drawers and prepares daily cash deposits as required;
• Scans and prepares invoices for Accounting Technicians when able;
• Review incoming invoices to determine if they have been processed/paid before providing them to Accounting Technicians;
• Updates Craven County Finance website with up-to-date reports for public viewing;
• Assists Payroll Administrator in preparing W2s, 1099s, and 1095s annually.
• Assists in yearly reversion of Property to State Accounts
• Assists in gathering documentation for yearly audit;
• Performs other related duties as assigned;
• May be required to serve during times of disaster.
Minimum Education and Experience
Associate’s degree with a major in accounting or business and experience as an accounting technician in a progressively responsible fiscal environment, preferably in a governmental operation; or an equivalent combination of education and experience.
Additional Information
Knowledge, Skills, and Abilities
• Knowledge of standard office procedures, methods, and computer equipment;
• Knowledge of fundamental principles and procedures of fiscal record keeping;
• Knowledge of basic mathematical principles; and
• Knowledge of principles and techniques used in dealing with the public.
• Ability to operate Microsoft programs such as Word and Excel and knowledge in Munis is a plus;
• Ability to type and enter data at a speed necessary for successful job performance.
• Ability to learn the procedures and functions of the assigned position;
• Ability to interpret and apply pertinent Federal, State, and local laws, codes, and regulations including administrative and departmental policies and procedures;
• Ability to learn to accurately tabulate, record, and balance assigned transactions;
• Ability to work under supervision within a well-defined framework of standard policies and procedures;
• Ability to understand the organization and operation of the assigned department and the County necessary to assume assigned responsibilities;
• Ability to perform general clerical accounting work including maintaining appropriate files and compiling information for reports;
• Ability to respond to questions from the public and County personnel regarding policies and procedures for assigned areas;
• Ability to perform mathematical computations quickly and accurately;
• Ability to manage work to meet schedules and timelines;
• Ability to understand and follow oral and written instructions;
• Ability to communicate clearly and concisely, both orally and in writing; and
• Ability to establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
Physical Requirements
• Ability to work in a standard office environment; ability to travel to different sites and locations.
• Must perform the basic life operational skills of stooping, reaching, lifting, fingering, grasping, talking, hearing, and repetitive motions.
• Must be able to perform sedentary work, exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, or otherwise move objects and occasionally lift and/or move up to 25 pounds.
• Must possess the visual acuity to prepare and analyze data and figures, accounting, operate a computer for extensive amounts of time, and read at distances close to the eyes.
• Regularly required to talk and/or hear.
• Occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl.